IT Usage Guidelines

General Usage Guidelines

The information systems, including e-mails are the property of Dr. Reddy's and shall not be construed / used for the private purpose of any employee.
The company's IT systems are to be used by the employees strictly for official business purposes. The company reserves the right to revoke the privilege of use of the computing systems temporarily or permanently in the interest of the organization.
Dr Reddy's reserves the right to monitor and record all information relating to the usage of its computer systems. If it is found that the computing systems have been intentionally, or otherwise misused or attempted to have been misused, tampered with or manipulated, the Organization shall initiate appropriate actions on those individuals.
The IT Assets provided to individuals shall be for Business/Official use, and would have to be returned to the IT Department during separation from the organization, or transfer or whenever a new asset is provided to the Users.

Internet Usage Guidelines

The following are a list of activities (not exhaustive), which are considered improper and hence prohibited as part of internet usage:

Using any words, images or references that could be viewed as obscene, derogatory or racially, sexually, ethnically or otherwise offensive to colleagues, customers, suppliers or competitors.
Creating, accessing, downloading, or transmitting messages or images that might be considered inappropriate in the workplace, including, but not limited to, messages or images that are lewd, obscene or pornographic and messages or images that might be considered offensive or harassing due to their reference to race, sex, age, marital status, religion, national origin, physical or mental disability or other such protected status.
Accessing and/or trying to access IT systems/websites for which the user does not have any access. For this purpose certain sites would be blocked from accessing as per the company policies.
Accessing any software for on-line computer games and betting, lottery etc.,
Downloading, copying or transmitting software and/or documents protected by copyright. Any employee with a question concerning a copyright issue should contact the IT Department.

Email and Internet Usage Policy

The following are a list of activities (not exhaustive), which are considered improper and hence prohibited as part of e-mail usage:

Using e-mail, the Internet or any other communication tool / media to harass, intimidate or annoy other persons including co-workers.
Spreading "chain mail" and other such frivolous communications and registering with websites(e.g. news sites)
Using the computer equipment and software to conduct personal business/transactions.
Downloading any other software or materials (such as on-line publications) unless Dr. Reddy's has approved such download and has taken appropriate permissions and / or have subscribed for organization wide use.
Accessing message(s) to which an employee is not the intended recipient or sending message(s) under someone else's name.
Using official mail id to send out information which is deemed as sensitive to company/function with out proper approvals.
Archive their mails periodically to keep the mail file tidy and to avoid mail quota warnings.
Restrict the attachment size while sending mails outside of Dr. Reddy's. (Details are available in the welcome message e-mail).

Personal Computers (Desktop / Laptop) Usage Guidelines

Personal Computers (PCs) / Laptops are provided to the users for business purposes and for enhancing their productivity and effectiveness in discharging their duties.
Users shall be responsible for the equipment and software until the same is properly returned back to Dr. Reddy's IT Department.
Users shall protect their PCs/Laptops with strong passwords and should be logged off/locked when left unattended.
Using the system to solicit for commercial ventures, religious or political causes, outside organizations or other non job-related solicitations.
Using the IT systems to create any offensive or disruptive messages.
Using the IT systems to send or receive copyrighted materials, trade secrets, proprietary financial information or similar materials without prior authorization.
Using a code, access a file, or retrieve any stored information unless authorized to do so.
Unauthorised software should not be installed on the system from any source such as the Internet, or personal CDs and floppies.
Caution should be exercised before opening e-mail messages from unknown or unidentified external sources. Such messages may contain computer viruses or malicious code which can cause substantial damage to Dr. Reddy's computing system or even spread to other systems on the network.
Users should refrain from using Laptops/Desktops for personal use including, but not limited to, storage of personal data such as family photos, songs or videos.
The equipment and software are to be returned in good working order (unless it is being returned because of a malfunction) along with all documentation, software and configurations.

IT Security

Users shall never disable Antivirus software, backup, or asset software. Users would also ensure that the latest anti virus version is available on their desktop/laptop. (Procedure for checking the same in mydrreddys.com)
The user shall be responsible for regular backing up of data from laptop to designated / allocated folders on the Office network. Loss of data due to theft or device malfunction shall be user's responsibility.
The user shall be the responsible to secure their password, so as to avoid access to Dr. Reddy's Information system, by unauthorized users.